Therefore I wish to draw the attention of the concerned authorities with the help of your newspaper. Diseases caused due to waterlogging are another one of our concerns. Another worry is about the accidents that may occur due to the debris lying around the road. And now with the current weather conditions, we are having persistent problems of water logging and flooding in our area. The repair work has been ongoing for five weeks now and is falling way behind schedule. Monsoon season has started a few days ago and is compounding our problems. Through the medium of your esteemed and respected daily, I wish to inform the municipal authorities of the difficulties the residents of my locality are facing due to the construction and repair work currently happening in our area. Subject: Construction work in our locality during monsoon season causing us difficulties. Q: Write a letter to the editor of a daily newspaper complaining about the construction work on your road in the middle of monsoon season causing inconveniences to the people of your locality.Īns: A sample of such a formal letter may be as follows, Learn more about the different types of formal letter formats with samples. This is how the recipient will know who is sending the letter. And then write your name in block letters beneath the signature. Generally, we use the later if the writer knows the name of the person. The words “Yours Faithfully” or “Yours Sincerely” are printed on the right side of the paper. Closing the LetterĪt the end of your letter, we write a complimentary losing. Improve your Story Writing Skills from this Story Writing Guide. And always be respectful and considerate in your language, no matter the subject of your letter. Another point to keep in mind is that the letter should be concise and to the point. The tone of the content should be formal. The purpose of the letter should be made clear in the first paragraph itself. It is either divided into three paras or two paras if the letter is briefer. This helps the receiver focus on the subject of the letter in one glance. Then we sum up the purpose of writing the letter in one line. In the centre of the line write ‘Subject” followed by a colon. SubjectĪfter the salutation/greeting comes the subject of the letter. #ALL BUSINESS LETTERS HAVE ONE THING IN COMMON FULL#It must be the full name or only their last name. But remember you cannot address them only by their first name. If you know the name of the person the salutation may also be “Mr. The general greetings used in formal letters are “Sir” or “Madam”. Bear in mind that it is a formal letter, so the greeting must be respectful and not too personal. This is where you greet the person you are addressing the letter to. Make sure you write the official title/name/position etc of the receiver, as the first line of the address. Whether to write “To” above the address depends on the writer’s preference. Receiver’s AddressĪfter leaving some space we print the receiver’s address on the left side of the page. It is important in formal letters as they are often kept on record. This is the date on which the letter is being written. The sender’s address is followed by the date just below it, i.e. The address should be complete and accurate in case the recipient of the letter wishes to get in touch with the sender for further communication. The sender’s address is usually put on the top right-hand corner of the page. The one explained here is the one most commonly used for formal communication these days. It must be remembered that there are various such formats for formal letters that people follow. #ALL BUSINESS LETTERS HAVE ONE THING IN COMMON PROFESSIONAL#Such a format helps in relaying the information in a professional way. So let us take a look at a sample format of a formal letter.Īs we said earlier, a formal letter must follow certain rules and conventions. A number of conventions must be adhered to while drafting formal letters. Such letters are written for official purposes to authorities, dignitaries, colleagues, seniors, etc and not to personal contacts, friends or family. A formal letter is one written in a formal and ceremonious language and follows a certain stipulated format.
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